Codemate Corporation and its employees, partners, subsidiaries and affiliates (together “Codemate”) use solutions and database technology to manage the contact data of Codemate’s suppliers’ and subcontractors’ representatives. This privacy statement provides more information about Codemate’s personal data processing relating to such sourcing and purchasing activities (“Supplier Databases”).
1. Data Controller and contact information
Codemate Corporation and/or Codemate’s subsidiaries and affiliates
Street Address: Kasarmintie 21, 90130 Oulu Finland,
Telephone: +358 20 755 1050
Contact person: Janne Korvanen, email@example.com
2. Personal data Codemate processes
Following information is collected and processed in connection with Supplier Databases:
- phone number
- Invoicing Information
- Possible other information relevant for the business relationship
- Subcontractors’ employees’
- name, date of birth, contact information, employment information, qualifications and certifications
- other personal information as required by Codemate’s customers to ensure proper access control and safety for construction sites
Such personal information is later in this privacy statement referred to as “personal data” and the individuals, whose personal data is processed, are referred to as “data subjects”.
3. The purposes of the processing
The purpose why Codemate processes personal data is to facilitate Codemate’s sourcing, purchasing, invoice handling and contract management activities.
Further, in order for Codemate to fulfill its obligations relating to quality and safety of its operations, Codemate needs to be able to reliably identify any external persons working for Codemate. To enable the identification of external workforce, Codemate needs to store certain personal information about the external workforce in our Supplier Databases.
The information of external workforce stored in Codemate’s Supplier Databases will only be used for identification and management of the external workforce as needed in connection with their work performed for Codemate.
Codemate processes personal data because it is necessary for the performance of a sourcing contract and/or because it is necessary for the purposes of the legitimate interests pursued by Codemate relating to its regular business activities.
4. Source(s) from which the personal data originate
The personal data has been obtained from the suppliers or obtained in connection with their business relationship with Codemate. Information about external workforce is generally obtained from the subcontractor companies who are the employers of such individuals.
5. Transfers of personal data
Codemate uses the personal data only for its internal business purposes and does not transfer the data to any external parties. Some of the personal data may be accessible and processed by Codemate’s subsidiaries, subcontractors and other service providers, to the extent needed in connection with the above said purposes. Codemate ensures that such third parties are always bound by contracts, which sufficiently address data protection and confidentiality requirements.
Due to technical and practical requirements, personal data may also be processed outside the EU/EEA. Codemate ensures that there is a legal basis for such transfers.
6. Retention period of the personal data
The personal data will be stored as long as needed for the above said purposes. After that, the personal data will be effectively deleted or made anonymous.
7. Data subjects’ rights
Data subjects may at any time contact Codemate to check that their personal data is accurate. Codemate will at the data subjects’ request rectify or erase any incomplete, inaccurate or outdated personal data. Data subject requests can be sent to Codemate via Codemate.com webpage at https://www.codemate.com/contact.
Under certain circumstances data subjects may also object to the processing of their personal data as well request data portability. In the event the data subjects have concerns or remarks regarding Codemate’s processing activities, they also have the right to lodge a complaint with the relevant supervisory authority.